SmartFlow Automation

Streamline your business with SmartFlow Automation — a tailored AI-powered system designed to simplify daily tasks, improve customer engagement, and boost your team’s productivity. Experience seamless operations and watch your business grow effortlessly.

Capture

Capture more leads with ease using Smartflow. Our tool automatically collects contact information from various channels, ensuring you never miss a potential customer. SmartFlow helps you gather qualified leads effortlessly, streamlining the process for maximum efficiency.

Nurture

Building strong relationships is key to lasting business success. With Vitosha Systems, you can effortlessly nurture your clients through automated, personalized communication. From timely follow-up messages and special offers to reminders and feedback requests, our system keeps your customers engaged and valued at every step. Strengthen loyalty, increase repeat bookings, and turn first-time clients into lifelong advocates — all without adding to your workload.

Features of Our System

SmartFlow comes packed with powerful features designed to streamline your lead generation and sales process
Key features include:

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Reputation Management

At Vitosha Systems, we understand that your business reputation is your most valuable asset. Our reputation management solutions help you monitor, protect, and enhance your online presence across multiple platforms. We streamline the process of gathering positive customer reviews, promptly address negative feedback, and provide tools to engage with your audience authentically. By maintaining a strong and trustworthy reputation, you’ll attract more customers, build loyalty, and drive sustainable growth. Let us help you take control of your brand’s story and ensure your business stands out for all the right reasons.

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Missed Call Text Back

Never miss an opportunity with Vitosha Systems’ Missed Call Text Back service. When a customer calls and you’re unavailable, our system instantly sends a personalized text message to keep the conversation alive. This quick response shows your clients you care, helps you capture more leads, and boosts customer satisfaction. Automated, reliable, and easy to set up — it’s the perfect way to turn missed calls into new business.

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Appointment Scheduler

Simplify your booking process with Vitosha Systems’ smart Appointment Scheduler. Our automated system allows your clients to easily view available time slots and book appointments online—anytime, anywhere. Say goodbye to missed calls and double bookings. With real-time calendar syncing, automated reminders, and easy rescheduling options, you’ll reduce no-shows and keep your schedule running smoothly. Designed to save you time and enhance the customer experience, our Appointment Scheduler helps you focus on what matters most—growing your business.

FAQ's

What services does Vitosha Systems offer?

We specialize in AI-driven automation solutions tailored for small to medium businesses. Our services include workflow automation, customer engagement tools, appointment scheduling systems, and custom integrations designed to streamline your operations and save you time.

Which industries do you serve?

Currently, we focus on salons, med spas, barbershops, and similar local service businesses. However, we plan to expand into additional sectors such as real estate and home services in the near future.

How can automation help my business?

Automation reduces manual tasks, minimizes errors, improves response times to customers, and frees up your team to focus on what matters most — growing your business and serving your clients better.

How long does it take to implement an automation system?

Implementation time varies based on the complexity of your needs, but typically it takes between 1 to 3 weeks for setup, customization, and training to get you fully up and running.

Can I customize the automation tools to fit my specific business processes?

Absolutely. Our solutions are highly customizable to align with your unique workflows, branding, and customer engagement strategies.

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